PC Faxing - How Is It Different From Using A Physical Fax Machine?
In this article, I am going to explain to you the reason why, if you rely on a physical fax machine, you should switch to a PC Faxing system to make sure your faxing procedures stay up and running more efficiently.
PC Faxing is by far superior to any physical fax machine method. The benefits of using a PC for faxing are detailed below. Even though every effort has been made to list every benefit, there may be some benefits that have been overlooked as they are directly connected to your personal needs or requirements. Once you start to PC fax, you will quickly realize all of the benefits.
- PC Faxing is more secure of a transaction between sender and receiver than the physical fax machine. When sending a fax through your PC, it is directly sent to the receiver and not a “central” receiving unit where accidental misplacing could occur or reading of confidential or sensitive information could occur. The same holds true for receiving a fax. When PC faxing takes place, you receive the information directly to your e-mail inbox and there is no worry about someone else reading or misplacing the information. This is why PC faxing is far more secure than the physical fax machine.
- PC Faxing is far more reliable than using a physical fax machine. There are no busy signals or paper jams to slow down your transmission of information. If the power goes out on the receivers end, they will still receive the fax as soon as power is restored. A physical fax machine could never offer this feature. The same holds true in the reverse for this event also. If your power goes out, when the power is restored, your faxes will be patiently waiting in your e-mail inbox. No more missed faxes unlike the physical fax machine. Another reliability edge that PC faxing has over even the newest of physical fax machines is memory. No matter what online faxing service you decide to sign-up or register with, the only limits to the amount of memory stored is on your own PC. Every physical fax machine has a limited amount of memory that can store faxes when errors occur such as running out of paper, ink or the occasional paper jam. PC faxing will make sure you get the faxes that you need, without errors.
- PC Faxing is the only way to receive your faxes while on the go. This is an area that a physical fax machine can’t even compete in. All physical fax machines rely on a “land-line” telephone line and power source that makes them stationary. PC faxing is as mobile as your mobile devices. If you want to send a fax, or receive a fax, while sitting on a park bench enjoying a sunny afternoon, you can. You won’t be tied-down to your fax machine while waiting for an important fax to come over to your attention and being there to make sure it doesn’t get lost in the shuffle (refer back to the “security” advantage). No matter where you go, to a business meeting; lunch meeting; airport or even on vacation, you have your fax machine with you at all times. Now THAT’S freedom that only PC faxing can offer you!
- PC Faxing is far more affordable than using a physical fax machine. When you talk about PC faxing, one might think that because of the technology it must be expensive. This is absolutely not true. PC faxing will save you money for years to come over a physical fax machine. You’ll see the cost savings from the first month you use it. The basic cost figures for a physical fax machine, on a monthly basis, are estimated at $80.00 to $290.00 depending on how much you use your fax machine. This figure includes ink, paper, maintenance and the cost of an additional phone line. The cost for using a PC for faxing can range anywhere from $10.00 to $50.00 per month depending on your usage. That is a clear savings starting at the first month!
As you can see by the examples that have been identified, PC faxing just plain out performs any physical fax machine in all areas. PC faxing is growing by the day in popularity for the reasons that were just explained. Maybe you have other areas of concern that PC faxing can correct or eliminate for you.
Filed under: Computer Faxing, PC Faxing
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